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Policy (Page 1)

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Policy (Page 1)


ARTICLE I - EXECUTIVE DIRECTOR AND ADMINISTRATOR
Section 1 - PURPOSE OF THE POSITIONS

The Executive Director will provide multi-year continuity to external stakeholders and the Administrator will provide multi-year continuity to ACESS officeholders and committees. The Executive Director and the Administrator will be a reservoir of knowledge to explain to others the ACESS organization and to provide a view of the Akron STEM community to the Board, as well as to assist the Board by advising them and committees as to how to handle non-standard issues that arise.

Section 2. - Executive Director
For external inputs, the Executive Director will:
  1. Respond to, or appropriately forward, verbal, telephone, and internet inquiries and ideas.
  2. Develop and maintain awareness of STEM activities in the Akron area.
  3. Through this awareness, develop possible ACESS funding sources, prospective new Member Entities, candidates for ACESS Advisory positions, and external collaboration opportunities, which the Executive Director will coordinate.
  4. Develop a familiarity with Robert's Rules of Order Newly Revised and serve as Parliamentarian for the Board.


Section 3. - Administrator
  1. Thoroughly understand ACESS objectives and the organization and use this knowledge to work with Board members and committees to understand the organization and identify the responsible entity for specific topics.
  2. Identify and help resolve any internal ACESS organizational disagreements that arise and work with the entities involved to propose a solution to address these issues.
  3. Coordinate ACESS activities with host or facilities managers for the location of ACESS events.
  4. Maintain
    1. the ACESS Roster (to be held "confidential" amongst those listed therein, and for use only on ACESS "business");
    2. the ACESS email distribution list; and
    3. the ACESS "Communications Contacts" list for directly communicating with one or more "point persons" in each of the Member Entities for urgent matters. Those are to be shared on a "need to know" basis amongst the Webmaster and those in responsible charge of the social media effort.


Section 4. - EXECUTIVE DIRECTOR AND ADMINISTRATOR TERM LIMITS.
There are no term limits. Instead, the Executive Director and Administrator serve at the request of the full Board of Directors. Either or both can be removed by a two-thirds (2/3) affirmative vote of the Board. If either position becomes vacant, the full Board will consider replacement nominees, formalize the process of sorting them out, and then vote to determine which candidate is selected, if there is more than one candidate for a given position.

ARTICLE II - MEETINGS OF BOARD OF DIRECTORS
Section 1.
The Board shall meet every month between September and June unless decided otherwise by the Board.

Section 2.
At regular monthly meetings of the Board, a quorum shall consist of representatives of one-third (1/3) of the Member Entities of ACESS, rounded up to the nearest whole number.

Section 3.
Other meetings of the Board may be held at any time on the call of the President, or by written request of not less than two (2) Member Entities expressed through their Representatives on the Board.

Section 4.
It is the responsibility of the Administrator of ACESS to assure that a list of authorized ACESS Representatives is maintained.

Section 5.
If an Entity Representative to the Board is unable to attend, the presiding officer of their Entity may appoint another Representative to represent the Entity.

ARTICLE III - VOTING
Section 1.
This Article applies to voting on all matters except for officers and Bylaw amendments. For voting for officers, see Bylaws Article VII, Section 2. For voting for amendments, see the last Article of the Bylaws. On all matters except voting for officers and amendments, the immediate Past President and current officers can join the Entity Representatives in voting on all other matters for which a vote is requested.

Section 2.
If the two (2) Member Entity Representatives are not present for a vote, any other active member of that Entity and/or its President/Chair can take the place of one or both of those Member Entity Representatives.

Section 3.
The Executive Director and the Administrator, if those positions are staffed in any current administration, shall not be entitled to a vote, unless they are a Member Entity Representative or officer.

Section 4.
A majority affirmative ballot vote of at least three quarters (3/4) of the collection of Immediate Past President, current officers, and Entity Representatives shall be required to adopt all matters for which a vote is requested.

Section 5.
No more than two (2) votes are permitted for any one (1) Member Entity, with the exception of the immediate Past President, if she/he is a member of that Member Entity. Further, if an Entity (Member Society or Affiliate) has two Representatives present, each Representative will have one (1) vote. If only one Representative, and/or President/Chair instead of a Representative, is present, that Entity will have only one (1) vote.

Section 6.
A majority affirmative ballot vote of at least three quarters (3/4) of the collection of Immediate Past President, current officers, and Entity Representatives shall be required to adopt all matters for which a vote is requested.

                                                                              
  
  
  
Policy (Page 1)


ARTICLE I - EXECUTIVE DIRECTOR AND ADMINISTRATOR
Section 1 - PURPOSE OF THE POSITIONS

The Executive Director will provide multi-year continuity to external stakeholders and the Administrator will provide multi-year continuity to ACESS officeholders and committees. The Executive Director and the Administrator will be a reservoir of knowledge to explain to others the ACESS organization and to provide a view of the Akron STEM community to the Board, as well as to assist the Board by advising them and committees as to how to handle non-standard issues that arise.

Section 2. - Executive Director
For external inputs, the Executive Director will:
  1. Respond to, or appropriately forward, verbal, telephone, and internet inquiries and ideas.
  2. Develop and maintain awareness of STEM activities in the Akron area.
  3. Through this awareness, develop possible ACESS funding sources, prospective new Member Entities, candidates for ACESS Advisory positions, and external collaboration opportunities, which the Executive Director will coordinate.
  4. Develop a familiarity with Robert's Rules of Order Newly Revised and serve as Parliamentarian for the Board.


Section 3. - Administrator
  1. Thoroughly understand ACESS objectives and the organization and use this knowledge to work with Board members and committees to understand the organization and identify the responsible entity for specific topics.
  2. Identify and help resolve any internal ACESS organizational disagreements that arise and work with the entities involved to propose a solution to address these issues.
  3. Coordinate ACESS activities with host or facilities managers for the location of ACESS events.
  4. Maintain
    1. the ACESS Roster (to be held "confidential" amongst those listed therein, and for use only on ACESS "business");
    2. the ACESS email distribution list; and
    3. the ACESS "Communications Contacts" list for directly communicating with one or more "point persons" in each of the Member Entities for urgent matters. Those are to be shared on a "need to know" basis amongst the Webmaster and those in responsible charge of the social media effort.


Section 4. - EXECUTIVE DIRECTOR AND ADMINISTRATOR TERM LIMITS.
There are no term limits. Instead, the Executive Director and Administrator serve at the request of the full Board of Directors. Either or both can be removed by a two-thirds (2/3) affirmative vote of the Board. If either position becomes vacant, the full Board will consider replacement nominees, formalize the process of sorting them out, and then vote to determine which candidate is selected, if there is more than one candidate for a given position.

ARTICLE II - MEETINGS OF BOARD OF DIRECTORS
Section 1.
The Board shall meet every month between September and June unless decided otherwise by the Board.

Section 2.
At regular monthly meetings of the Board, a quorum shall consist of representatives of one-third (1/3) of the Member Entities of ACESS, rounded up to the nearest whole number.

Section 3.
Other meetings of the Board may be held at any time on the call of the President, or by written request of not less than two (2) Member Entities expressed through their Representatives on the Board.

Section 4.
It is the responsibility of the Administrator of ACESS to assure that a list of authorized ACESS Representatives is maintained.

Section 5.
If an Entity Representative to the Board is unable to attend, the presiding officer of their Entity may appoint another Representative to represent the Entity.

ARTICLE III - VOTING
Section 1.
This Article applies to voting on all matters except for officers and Bylaw amendments. For voting for officers, see Bylaws Article VII, Section 2. For voting for amendments, see the last Article of the Bylaws. On all matters except voting for officers and amendments, the immediate Past President and current officers can join the Entity Representatives in voting on all other matters for which a vote is requested.

Section 2.
If the two (2) Member Entity Representatives are not present for a vote, any other active member of that Entity and/or its President/Chair can take the place of one or both of those Member Entity Representatives.

Section 3.
The Executive Director and the Administrator, if those positions are staffed in any current administration, shall not be entitled to a vote, unless they are a Member Entity Representative or officer.

Section 4.
A majority affirmative ballot vote of at least three quarters (3/4) of the collection of Immediate Past President, current officers, and Entity Representatives shall be required to adopt all matters for which a vote is requested.

Section 5.
No more than two (2) votes are permitted for any one (1) Member Entity, with the exception of the immediate Past President, if she/he is a member of that Member Entity. Further, if an Entity (Member Society or Affiliate) has two Representatives present, each Representative will have one (1) vote. If only one Representative, and/or President/Chair instead of a Representative, is present, that Entity will have only one (1) vote.

Section 6.
A majority affirmative ballot vote of at least three quarters (3/4) of the collection of Immediate Past President, current officers, and Entity Representatives shall be required to adopt all matters for which a vote is requested.

                                                                              
  
  
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