Member
Contributor
  


Policy (Page 2)

back to:
About Pages
Who We Are

                                                       
  
      
             
  
      
             
  
      
  
  
      


  
Policy (Page 2)


ARTICLE IV- MEMBERSHIP
Section 1.
Any organization or society requesting membership in ACESS shall file with the President a formal letter of application signed by the presiding officer and secretary. Such application shall be accompanied by a current list of its members and a copy of its Constitution and Bylaws.

Section 2.
Upon receipt of an application for membership in ACESS and the accompanying membership list and Constitution and Bylaws, the same shall be referred to the Executive Committee for consideration and recommendation. This Committee shall make its recommendation through the President to the full Board, which shall then vote upon the admission of the applicant. In the event that an application is rejected by the Board, the applicant society or organization so rejected may, upon satisfactorily showing that it can meet ACESS's membership requirements, make a new application for membership at any time, but in the absence of such satisfactory showing, the Board shall not entertain a subsequent application by the same applicant for a period of two (2) years from the date of such first rejection.

Section 3.
Communications between ACESS and its Member Entities is the duty of the Member Entity Representatives.

Section 4.
Any Member Entity whose Representative(s) have failed to attend at least one (1) meeting of the Board during any twelve (12) month period may be suspended from membership privileges. This suspension shall be effective thirty (30) days after the Member Entity has been notified by the ACESS Secretary. Said organization may be reinstated upon filing a new application for membership and upon approval of the Board.

Section 5.
Any Member Entity that is over one (1) year in arrears in its dues may automatically be suspended from membership privileges until its dues have been paid. If the dues of the suspended Entity have not been paid within three (3) months of suspension, such Entity may be asked to forfeit its membership.

Section 6.
Any Entity that has forfeited its membership in ACESS by reason of non-payment of dues, as provided in Section 5 of this Article, may, upon filing a new application for membership and payment of all dues in arrears at the time of forfeiture, be reinstated upon approval by the members of the Board.

Section 7.
A Member Entity whose purpose, activities, and functions are determined no longer in accordance with Article II, Section 1 of the Bylaws shall be liable to forfeiture of membership. The expelled Society may re-apply for ACESS membership whenever it can comply with Article II, Section 1 of the Bylaws.

ARTICLE V - OFFICER NOMINATING COMMITTEE
Section 1.
The President will appoint a member to chair the Nominating Committee. This typically is the immediate Past President. The current President will serve as ex-officio member of the Nominating Committee without a vote. The Committee will include_once all active past presidents and any appointees by the current President. The Nominating Committee will present its slate of officers to the Board at its May meeting consisting of a President-Elect, a Secretary, and a Treasurer. The current President-Elect shall automatically assume the Presidency at the start of the new administrative year. Nominations will be accepted from the floor in the June meeting of the Board just prior to the election. All nominees must verify, to the Board, their willingness to serve if elected.

ARTICLE VI - FINANCE COMMITTEE
Section 1.
The Finance Committee shall be responsible for the preparation of the ACESS Budget and for continuing review of income and expenditures with respect to that Budget.

Section 2.
The Chair of this Committee shall be selected by the President. There shall be at least three (3) other members of this Committee, preferably the President-Elect, the current Treasurer, and at least one (1) past Treasurer.

ARTICLE VII - AUDIT COMMITTEE
Section 1.
The Audit Committee shall be responsible for conducting an audit of the financial records at the end of each fiscal year.

Section 2.
The Chair of the Audit Committee shall submit a report for the immediate past fiscal year to the Board before the first meeting of the next fiscal year.

Section 3.
The members of the Finance Committee and the Audit Committee can be the same.

ARTICLE VIII - ANNUAL OPERATING BUDGET
Section 1.
Each Chair of Standing Committees shall be responsible for submitting to the Finance Committee any changes to the forecast expenditures and income expected for his/her responsibility area for the next fiscal year.

Section 2.
The Finance Committee shall be responsible for the preparation of a Preliminary Budget which shall consist of all expected expenditures and income for the next fiscal year. The Committee shall submit this for comments and tentative approval at the May meeting of the Board. Prior to the September meeting, the Final Budget shall be reviewed and approved as submitted or approved as revised at that meeting.

                                                                              
  
  
  
Policy (Page 2)


ARTICLE IV- MEMBERSHIP
Section 1.
Any organization or society requesting membership in ACESS shall file with the President a formal letter of application signed by the presiding officer and secretary. Such application shall be accompanied by a current list of its members and a copy of its Constitution and Bylaws.

Section 2.
Upon receipt of an application for membership in ACESS and the accompanying membership list and Constitution and Bylaws, the same shall be referred to the Executive Committee for consideration and recommendation. This Committee shall make its recommendation through the President to the full Board, which shall then vote upon the admission of the applicant. In the event that an application is rejected by the Board, the applicant society or organization so rejected may, upon satisfactorily showing that it can meet ACESS's membership requirements, make a new application for membership at any time, but in the absence of such satisfactory showing, the Board shall not entertain a subsequent application by the same applicant for a period of two (2) years from the date of such first rejection.

Section 3.
Communications between ACESS and its Member Entities is the duty of the Member Entity Representatives.

Section 4.
Any Member Entity whose Representative(s) have failed to attend at least one (1) meeting of the Board during any twelve (12) month period may be suspended from membership privileges. This suspension shall be effective thirty (30) days after the Member Entity has been notified by the ACESS Secretary. Said organization may be reinstated upon filing a new application for membership and upon approval of the Board.

Section 5.
Any Member Entity that is over one (1) year in arrears in its dues may automatically be suspended from membership privileges until its dues have been paid. If the dues of the suspended Entity have not been paid within three (3) months of suspension, such Entity may be asked to forfeit its membership.

Section 6.
Any Entity that has forfeited its membership in ACESS by reason of non-payment of dues, as provided in Section 5 of this Article, may, upon filing a new application for membership and payment of all dues in arrears at the time of forfeiture, be reinstated upon approval by the members of the Board.

Section 7.
A Member Entity whose purpose, activities, and functions are determined no longer in accordance with Article II, Section 1 of the Bylaws shall be liable to forfeiture of membership. The expelled Society may re-apply for ACESS membership whenever it can comply with Article II, Section 1 of the Bylaws.

ARTICLE V - OFFICER NOMINATING COMMITTEE
Section 1.
The President will appoint a member to chair the Nominating Committee. This typically is the immediate Past President. The current President will serve as ex-officio member of the Nominating Committee without a vote. The Committee will include_once all active past presidents and any appointees by the current President. The Nominating Committee will present its slate of officers to the Board at its May meeting consisting of a President-Elect, a Secretary, and a Treasurer. The current President-Elect shall automatically assume the Presidency at the start of the new administrative year. Nominations will be accepted from the floor in the June meeting of the Board just prior to the election. All nominees must verify, to the Board, their willingness to serve if elected.

ARTICLE VI - FINANCE COMMITTEE
Section 1.
The Finance Committee shall be responsible for the preparation of the ACESS Budget and for continuing review of income and expenditures with respect to that Budget.

Section 2.
The Chair of this Committee shall be selected by the President. There shall be at least three (3) other members of this Committee, preferably the President-Elect, the current Treasurer, and at least one (1) past Treasurer.

ARTICLE VII - AUDIT COMMITTEE
Section 1.
The Audit Committee shall be responsible for conducting an audit of the financial records at the end of each fiscal year.

Section 2.
The Chair of the Audit Committee shall submit a report for the immediate past fiscal year to the Board before the first meeting of the next fiscal year.

Section 3.
The members of the Finance Committee and the Audit Committee can be the same.

ARTICLE VIII - ANNUAL OPERATING BUDGET
Section 1.
Each Chair of Standing Committees shall be responsible for submitting to the Finance Committee any changes to the forecast expenditures and income expected for his/her responsibility area for the next fiscal year.

Section 2.
The Finance Committee shall be responsible for the preparation of a Preliminary Budget which shall consist of all expected expenditures and income for the next fiscal year. The Committee shall submit this for comments and tentative approval at the May meeting of the Board. Prior to the September meeting, the Final Budget shall be reviewed and approved as submitted or approved as revised at that meeting.

                                                                              
  
  
Societies

The Mission of ACESS is to enhance the technical environment in the Akron area through coordination and cooperation with the technical societies, industry and academia.

ACESS provides broad industrial and academic representation and a widely diversified science and technology source.  Detached from special interest groups, it offers an excellent opportunity for effective informative public service.

© 2021 ACESS